The
organization meeting of the Great Meadows Regional Board of Education was held
on Monday, May 2, 2005, at Great Meadows Middle School, Independence
Township. The meeting was called to
order at 7:45 PM by Christina Sharkey, Board Secretary. A statement was read that adequate notice of
the meeting had been given in accordance with the Open Public Meeting Act.
Board
Secretary read the results of the election and administered the Oath to new
board members, Robert Jones, Joe Mahal and Steven Tierney.
Flag
salute.
ROLL
CALL:
Present: Helene Armstrong, Susan Cullen, Amy
Dieteman, Peggy Faulborn, Robert Jones, Joe Mahal, Steve Tierney, and Glenn
Williams.
Absent:
Cynthia Russo.
There
were 5 public residents in attendance.
Board
Secretary called for nominations for President. Glenn Williams was nominated by Amy Dieteman.
Motion
by Bob Jones, seconded by Amy Dieteman, that nominations for President be
closed.
Motion
carried in a voice vote - unanimous.
Vote
for Glenn Williams as President was by show of hands. Glenn Williams was elected President. 8 yes, 0 no.
Meeting
was turned over to Glenn Williams, President, who called for nominations for
Vice-President. Amy Dieteman was
nominated by Glenn Williams.
Motion
by Steve Tierney, seconded by Peggy Faulborn, that nominations for
Vice-President be closed.
Motion
carried in a voice vote - unanimous.
Vote
for Amy Dieteman as Vice-President was by a show of hands. Amy Dieteman was
elected Vice-President. 8 yes, 0 no.
Motion
by Bob Jones, seconded by Suzanne Peggy Faulborn, to appoint the following for
the 2005-2006 school year from July 1, 2005, through June 30, 2006 *unless
stated otherwise:
Board Secretary/Business Administrator
will be appointed at a later date prior to June 30, 2005.
Paula Hatch as Treasurer
Michael Selvaggi as Board Attorney *on an as needed
basis
Ardito & Company, Auditors,
Stroudsburg, PA, as school auditors
Dr. Sanjay Jain as school doctor
Lee Nittel as Affirmative Action Officer
for the District
Affirmative Action Compliance Officer
will be appointed at a later date prior to June 30, 2005.
Principal=s of each school building as Attendance Officers
District Purchasing Agent will be
appointed at a later date prior to June 30, 2005.
Motion
carried in a voice vote – motion carries.
(Tierney
– abstained for Dr. Sanjay Jain as school doctor)
Motion
by Amy Dieteman, seconded by Peggy Faulborn, to approve the following
designations for the 2005-2006 school year:
The Express Times be used as the official newspaper for the 2005-2006 school year for legal advertising and The Star-Ledger as alternates when time lines for The Express Times cannot be met.
Bank of America be used as depository of school funds
for the General Account, Payroll Agency, Salary Account, and Capital Project Account
when needed; and
First Hope Bank, Great Meadows, be used for the
Unemployment Trust Fund, three Principals' Checking Accounts, Child Study Team
Checking Account, Board Office Checking Account, School Building Class Funds,
ChildCare Program Account, Great Meadows Regional Hot Lunch Program Account,
and After School Club.
Signatures
required for each account shall be as follows:
General Account and Capital Project Account - Any
three of the following: President or Vice-President, Board Secretary, and
Treasurer.
Building Class Funds - Any two of the following: Building Principal, Assistant Principal,
Principal's Secretary, or Board Secretary.
Hot Lunch Account - Two of the following: Cafeteria
Manager, Human Resources Secretary or Board Secretary.
ChildCare Account - Two of the following: ChildCare
Director, Human Resources Secretary or Board Secretary.
Payroll Agency and Salary Account - Treasurer
Unemployment Trust Fund - One of the following: Board
Secretary, Treasurer or Human Resources Secretary.
Principal Accounts - Any one of the following:
Building Principal, Assistant Principal or Board Secretary.
Child Study Team Checking Account - Any one of the
following: Supervisor of Elementary Education, Board Secretary or Human
Resources Secretary.
Board Office Checking - Any one of the following:
Superintendent, Board Secretary or Human Resources Secretary.
and
to approve the following for the 2005-2006 school year:
Business Administrator be designated as the person
responsible for investments
New Superintendent be authorized to approve line item
transfers between Board Meetings which will be presented for affirmation at the
following Board Meeting
Petty Cash Funds be established for July 1, 2005,
through June 30, 2006, in the amount of $75 each for Liberty School Office,
Central School Office, Middle School Office, Child Study Team, and Business
Office and that the secretary in each office be designated as the individual
who will be responsible for the proper disposition of such funds.
The firm of Brown & Brown be designated as
Insurance Agents of Records and that all existing policies be renewed July 1,
2005.
Motion
carried in a voice vote - unanimous.
Motion
by Helene Armstrong, seconded by Susan Cullen, to approve the Annual Meeting
Schedule as follows:
Workshop Meetings (2nd Monday, Middle School @ 7:30 PM):
2005: May 9, June 13, July 11, August 8, September 12,
October 11 (Tuesday), November 14, December 12,
2006: January 9, February 13, March 13, April 17.
(Please note action may sometimes be taken at
the Workshop Meetings.)
Regular Meetings - (4th Monday, Middle School@ 7:30 PM):
2005:May 23, June 27, July 25, August 22, September 26, October 24, November 28,
2006: January 23, February 27, March 27.
and the Annual Agenda for the Regular Board meetings shall be as follows:
A.
Opening – Roll Call
B.
Approval of Minutes
C.
Financial Report
D.
Approval of Bills
E.
Communications
F.
Requests from Floor
regarding Agenda Items
G.
Superintendent’s Report
H.
Hackettstown BOE
Representative’s Report
I.
Independence Township
Representative’s Report
J.
Liberty Township
Representative’s Report
K.
Unfinished Business
L.
New Business – Public
Comment
M.
Adjournment
Motion
carried in a voice vote - unanimous.
Motion
by Amy Dieteman, seconded by Bob Jones, to approve all existing By-laws,
Policies and Regulations of the Great Meadows Regional Board of Education be
adopted for the school year July 1, 2005, through June 30, 2006.
Motion
carried in a voice vote - unanimous.
Motion
by Amy Dieteman, seconded by Peggy Faulborn, to approve all existing curricula
and textbooks of the Great Meadows Regional Board of Education be adopted for
the school year July 1, 2005 through June 30, 2006.
Motion
carried in a voice vote - unanimous.
Motion
by Amy Dieteman, seconded by Peggy Faulborn, to designate Bob Jones as the
Great Meadows Regional School District’s Representative on the Hackettstown
Board of Education until the next organization meeting.
Motion
carried in a voice vote – unanimous.
Glenn
Williams stated that Board Committee appointments will be made at a later time.
Motion
by Bob Jones, seconded by Amy Dieteman, to empower the Superintendent and Board
Secretary/Business Administrator to implement the 2005-2006 school district
budget pursuant to policies and regulations of the State Board and Local Board.
Motion
carried in a voice vote - unanimous.
Motion by Peggy Faulborn, seconded by Amy Dieteman,
to file the appropriate A4F form with Liberty and Independence Township for the
purpose of collecting the Tax Levy required for the 2005-2006 school year.
Motion carried in a voice vote - unanimous.
Motion by Amy Dieteman, seconded by Peggy Faulborn,
to approve the resolution regarding a settlement agreement as attached.
Motion carried in a voice vote - unanimous.
Two bids were received on April 21, 2005 from
Canella Roofing, Inc., Paterson, NJ, and Barrett Roofs, Inc., Millington, NJ,
for the Re-roof and Re-flash of the 1988 section roof of Central School.
Motion by Peggy Faulborn, seconded by Helene
Armstrong, to accept the bids received and award a contract to Canella Roofing,
Inc., 783 Market Street, Paterson, NJ 07513, to furnish and deliver all
materials and do and perform all work in accordance with contract documents and
specifications for the Re-roofing and re-flashing sections of the Central
School 1988 roof using Alternate #1, if needed, to furnish all labor, materials
and equipment to install tapered insulation for a price of $96,030 and to
approve Alternate #3 to remove and install new flashing in the amount of $8,000
for a total contract price of $104,030.
Roll call vote – Yes: Armstrong, Cullen, Dieteman,
Faulborn, Jones, Mahal, Tierney, Williams.
No: None.
Three bids were received on April 21, 2005 from
Drill Construction, West Orange, NJ, Rudolph Pasko, Inc., Great Meadows, NJ,
and William Kohl Construction, Lincroft, NJ, for drainage renovations at
Central School.
Motion by Peggy Faulborn, seconded by Amy Dieteman,
to accept the bids received and award a contract to Drill Construction, 80 Main
Street, West Orange, NJ, 07052, to furnish all labor, material and equipment
for the drainage renovations at the Central School for a base bid price of
$21,595 and to approve Alternate #1, if rock is encountered, to excavate rock
for a cost of $4.00 per cubic foot.
Roll call vote – Yes: Armstrong, Cullen, Dieteman,
Faulborn, Jones, Mahal, Tierney, Williams.
No: None.
One bid was received on April 21, 2005 from Drill
Construction, West Orange, NJ, for the installation of new vinyl composition
floor tile at Central School.
Motion by Peggy Faulborn, seconded by Susan Cullen,
to accept the bid received and award a contract to Drill Construction, 80 Main
Street, West Orange, NJ, 07052, to furnish all labor, material and equipment
for the installation on new vinyl composition floor tile for the classrooms and
corridor floors in Central School as shown on the drawings and outlined in the
specifications for a total amount of $20,300 and to approve Alternate #1, if
needed, to furnish all labor, material and equipment to flash patch the
existing concrete floor as required by the architect/engineer for a price of
$1.15 per square foot not to exceed $2,000.
Roll call vote – Yes: Armstrong, Cullen, Dieteman,
Faulborn, Jones, Mahal, Tierney, Williams.
No: None.
Seven bids were received on April 21, 2005 from
Paragon Contracting, Inc., Clifton, NJ, SMAC Corporation, Paterson, NJ, Bojan
Developments, LLC, Belleville, NJ, B & G Restoration, Lincoln Park, NJ,
Bako Construction, Totowa, NJ, Aei2, LLC, Lindewold, NJ, and Plymouth
Environmental Co., Norristown, PA, for asbestos abatement and microbial
decontamination at the Central School.
Motion by Amy Dieteman, seconded by Bob Jones, to
accept the bids received and award a contract to Paragon Contracting, Inc. 590
River Road, Clifton, NJ 07014, to furnish all labor, material and equipment to
perform work in accordance with the specifications and scope of work for the
asbestos abatement and microbial decontamination at the Central School for the
base bid price of $36,000.
Roll call vote – Yes: Armstrong, Cullen, Dieteman,
Faulborn, Jones, Mahal, Tierney, Williams.
No: None.
Motion by Peggy Faulborn, seconded by Amy Dieteman, whereas, the Board must consider matters involving Superintendent Candidate, the deliberation of such matters may be held in private under the Open Public Meeting Act NJSA 10:4-6, the Board will adjourn to Executive Session at 8:20 PM to discuss the above mentioned matter, to the exclusion of all others. If any action results, it will be taken following the re-entry into regular session.
Motion carried in a voice vote - unanimous.
Motion by Joe Mahal, seconded by Bob Jones, to
re-enter regular session at 8:40 PM.
Motion carried in a voice vote - unanimous.
Motion by Joe Mahal, seconded by Bob Jones, to
adjourn at 8:45 PM.
Motion carried in a voice vote – unanimous.
Respectfully submitted,
Christina Sharkey
Board Secretary