Liberty Township School

BY-LAWS

(Revised October 2007)

 

Article I:      Name of Organization

                    Parent Teacher Organization

 

Article II:     Objective

1.          To promote the welfare of the children in the home, school, and the community.

2.          To improve and secure a more communicative relationship between school and home.

3.          To assist the educational system to raise educational standards and facilities of education.

4.          To offer supplemental enrichment to our children’s education through the public school structure.

 

Article III:    Policy

1.          The organization shall be noncommercial, nonsectarian and non-political in its function.

2.          The organization will co-operate with the Board of Education, teachers and administrators in the education of our children.

3.          No officer of this organization may speak individually on behalf of the organization without the authorization of the executive committee.

 

Article IV:    Membership and Donations

1.          Membership shall be made available to any individual who subscribed to the objectives of the organization and also meets the criteria of #3 below.

2.          All members shall be eligible to participate in the business meetings or in elected or appointed positions.

3.          All parents/guardians with a child in Liberty School and all teachers/staff members of Liberty School are members of the PTO.

4.          A donation of a suggested amount to be determined each year, per child, will cover the cost of the planned PTO activities for the school year, based upon the proposed budget.

5.          The organization may be audited by a CPA according to state guidelines for charitable organizations.  The fiscal year will run from July 1st to June 30th each year.

6.          If the organization should vote to disband, any money left in any account shall be turned over to the current Principal of Liberty Township School to be spent on items for the school.

 

Article V:     Officers and Election

1.          Each officer shall be a member of the organization.

2.          Officers shall consist of:                   or:                                        or:                                   or:

a.       President                              a.  Co-President                   a.  Co-President                a.  President

b.       Vice President                      b.  Co-President                   b.  Co-President                b.  Vice President

c.       Secretary                              c.  Secretary                        c.  Vice President             c.  Vice President

d.       Treasurer                              d.  Treasurer                        d.  Secretary                     d.  Secretary

e.    Treasurer                     e.  Treasurer

3.          Officers shall be elected by majority vote at the April business meeting.

4.          Newly elected officers shall begin training with current officers immediately following the April elections through the last day of school in June.

5.          Newly elected officers will assume full duties at the start of summer recess once April-June training is completed.

6.          Nominating Committee:

a.     There shall be a committee of five members

Two from the general membership

Two PTO officers

One faculty member

b.     The chairperson of the nominating committee shall be elected by the majority vote of those present at the January business meeting.

c.     The nominating committee shall nominate one consenting person for each office.

d.     Only those nominees who have signified their written consent to the Chairperson of the nomination committee shall be qualified as nominees.  Their written consent shall be given to the Chairperson two weeks prior to the April business meeting.

7.          Vacancies

a.        Should a vacancy occur during the term of an officer, the Nominating Committee shall present a nominee to the President/Co-Presidents for appointment to fill that vacancy.

b.        The Vice President/Co-President shall fill any Presidential vacancies.

 

Article VI:    Duties of the Officers

1.          The President/Co-President shall preside at all meetings of the “membership and executive board, i.e., PTO meetings.”  He/She shall coordinate the work of the officers and committee chairpersons in order that the objectives of each be promoted.

2.          The Vice President/Co-President shall act as an aid to the President and perform Presidential duties in case of absence.

3.          The Secretary shall record the minutes of all meetings of the “membership and executive board, i.e., PTO meetings” and shall be responsible for all correspondence and/or communication in regard to the organization.

4.          The Treasurer shall have all the organization funds, keep a full and accurate account of receipts and expenditures and shall present financial statements at regular meetings.  He/She, with the verbal agreement of the other three officers, may make disbursements of up to $200, if it becomes necessary between PTO meetings.  If the disbursements total more than $200, approval by the majority vote at a scheduled business meeting, must be obtained.  The Treasurer shall supervise an annual review of the books by an appointed PTO member in July or August.

 

Article VII:   Meetings

1.          At least five meetings shall be held during the course of the school year.  All meetings to be held on school premises.

2.          The members present at any general meeting shall constitute a quorum.

3.          At no time shall a PTO meeting be used as a forum to air personal grievances.

4.          The election meeting will be held in April.

 

Article VIII:  Committees

1.          Only members of the organization shall be eligible to serve in any elected position or appointed position.

2.          The executive committee may create any committee it feels necessary in order to promote the objectives of the organization.

3.          The Chairperson of each committee shall present a plan of action and status reports to the President, Vice-President, or one of the Co-Presidents.

4.          At least one board member shall be a member of each committee.

5.          Any purchase of $1000 or more should be voted on with an absentee ballot.

 

Article IX:    Amendments

1.          The By-Laws may be amended at any regular meeting by two-thirds vote of the members present.

2.          The By-Laws must be reviewed by the membership annually in September.

3.          A proposed amendment to the By-Laws shall be announced at a regular business meeting at least 30 days prior to the next business meeting at which the amendment will be voted on.

 

Revised October 2007