Public Use of
Buildings in our District
Any local non-profit and/or civic organizations may rent school buildings, facilities, and fields for educational, cultural, civic, social, recreational, governmental, and non-partisan political activities.
How to Schedule Building Use
Any organization wishing to use our public schools must submit an electronic building use request (see below) to the District at least 30 working days prior to the event. This allows time to complete a Use of Facilities Request, obtain the appropriate Proof of Insurance, and receive Board approval. Requests must be made by an officer of the organization that carries the liability insurance for the event.
Organizations holding regular events throughout the year need file only one request at the beginning of the year. Please note Season use (10 Week Period) for a facility or field use may be granted with the understanding that school functions will override any non-school group. At times, a facility area may need to be shared with another organization. Requests for use of public school facilities must be renewed each year.
If changes to dates of scheduled events need to be made please contact the Building contact below immediately to ensure that your event takes place.
How to Use Our Online Reservation System to Reserve Facilities
Step 1: To become a requester, register here first. Click Here to Start
Step 2: Wait for your approval email
Step 3: Submit Insurance Liability Form by Clicking Here.
Note: The ability to become a Facility Requester cannot be approved until current liability insurance is on file. Please see Policy & Regulation 7510 . Upload as a .pdf document or a .jpg graphic file and click submit.
Step 4: Once you have received approval to be a facility requester via Email Click Here to log in to your account to place facilities requests.
Step 5: Wait for email of approval/denial of your facilities request. To check on the status of your request, log in to your account and click on the request history tab.
Step 6: When a request has been approved by the Board of Education, an electronic contract will be sent to the requester. Sign the electronic contract with the pin you created in your account.
Upon receipt of the electronically signed contract, the facility has been officially reserved for your use.
Extra Charges and Custodial fees WILL apply as stated in Board Policy and Regulation #7510.
If you have any questions about a specific facility contact the following personnel for each building.
Great Meadows Middle School contact: 908-637-4349
Central Elementary School: 908-637-4041
Liberty Elementary School contact: 908-637-4790
Great Meadows Board of Education contact: 908-637-6576